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Système universitaire de documentation

From Wikipedia, the free encyclopedia

 Screenshot from the Système Universitaire de Documentation (Sudoc)
Screenshot from the Système Universitaire de Documentation (Sudoc)

The système universitaire de documentation or SUDOC is a system used by the libraries of French universities and higher education establishments to identify, track and manage the documents in their possession. The catalog, which contains more than 10 million references, allows students and researcher to search for bibliographical and location information in over 3,400 documentation centers. It is maintained by the Bibliographic Agency for Higher Education (fr) (ABES).

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  • Sudoc Tutorial
  • Présentation de l'outil de catalogage WinIBW pour Sudoc 11° vague
  • The SuDoc System: A Quick Description


The United States Government issues a large number of publications each year. These federal documents are classified and arranged using an alpha-numeric system called SuDoc which comes from the Superintendent of Documents classification system. SuDoc call numbers are easily recognized by the fact that they all contain a single colon. This colon divides the call number into two parts: the stem, the first part, and the book number, the second part. Both the stem and the book number are further broken down into sections. These sections are separated from each other by slashes, dashes, and periods. These separators, as well as the colon, are known as stops. It is important to remember that in the SuDoc system, periods are only used as stops or to indicate abbreviations. They never indicate decimals. In the example here, the stem should be read as "J twenty-eight point two" not "J twenty eight and two tenths". When arranging documents in order, each part of the stem and book number must be carefully considered. All SuDoc publications should be first arranged in order by their stems. Only when the stems are exactly the same should the book numbers be considered. The book number, or what comes after the colon, is what really represents the individual publications. Each publication must have its own unique call number. Let's take a look. The SuDoc stem always begins with one to four capitalized letters called the Author Symbol (sometimes called the Agency Symbol). These prefixes are based on the issuing government agency or department and help to keep documents grouped by agency. As here, [A] is the Department of Agriculture and [PREX] is the Executive Office of the President. In this call number, [J] indicates this to be a Department of Justice document. All SuDoc numbers are arranged alphabetically by the Agency Symbol. For example, all documents with the agency symbol of [E] (Dept. of Energy) are shelved before any documents with the agency symbol of [ED] (Dept. of Education). Next, move on to the series designation part of the stem. These are numbers like .1, .3, and .12, that indicate which type of publication the agency issued. Types of publications may be annual reports, bulletins, press releases, handbooks, maps and posters, etc. So now, compare the rest of the stem, section by section, as separated by stops until you reach the first section that differs between the two SuDoc numbers. At this first point of difference, letters, arranged alphabetically, come first and then numbers, arranged numerically. In the example, SBA 1.13/4: is placed before SBA 1.32/2: because at the point of difference, 13 comes numerically before 32. There is no need to look beyond this point in the call number. Incidentally, .13 indicates this publication is a form. Finally, nothing comes before something. When the stems of the SuDoc numbers being compared are the same except that one has an additional section, the shorter SuDoc number comes first. Once the SuDoc numbers have been arranged by stems, it may be necessary to further arrange them by book numbers. Remember that only when the stems are exactly the same do you need to compare the book numbers. Just as when arranging stems, book numbers are compared section by section until the first point of difference is found. Each section will fall under one of the following categories: Number of sections, Cutters, Words, Chronology, Letters or Numbers. These categories have a hierarchy too and must be put in order according to this list. Let's explore these categories further.... ...starting with the number of sections in a book number. As with stems, when two book numbers are the same except that one has additional sections at the end, the shorter book number is shelved first. Cutters are 1-3 letters followed by a number. These letters are based on the principal subject word of the title. The letters and numbers may or may not be separated by a space but never by a stop. Cutters usually only occur at the first section of the book number. Note that in the last example here, because there are dashes rather than spaces, W dash F dash 406 D is not a cutter. Instead, the W, the F, the 406 and the D should be considered as four individual sections. Cutters are arranged by ordering the letter part alphabetically and then the number part numerically, lowest to highest. Words will be either full words or abbreviations of words. An exception occurs when the words are time-related, such as months or seasons, which fall under the fourth category - Chronology. Here are some examples of words you may find in a call number. Words should be put in order alphabetically. Abbreviations, too, should be arranged alphabetically as if they were the full word. Chronology. These are terms referring to a specific time; words like Spring or March; specific dates like August 16, 1967; or a number like a specific year. These are put in order chronologically, oldest to most recent. Before the year 2000, years normally were depicted using only the last 3 digits. For example, 1981 is shown as 981 and 1975-1976 is shown as 975-76. Starting with the year 2000, all four digits tend to be used. Determining when a number is a year or just a number takes careful attention, some experience, and sometimes a little common sense. Letters is the fifth category that can make up the book number. Letters are one or more letters that are not words, not abbreviations, and not parts of cutters. These are arranged alphabetically. Numbers is the last category of a book number. These are numbers that are not years and they are arranged numerically, lowest to highest. This all may seem like a lot of information to remember about ordering book numbers but if you can just remember the order of the 6 different categories and what they mean, the ordering within each category is pretty much common sense. Finally, the Superintendent of Documents Classification system has expanded over the years as has the Federal Government. The SuDoc system can be complex and seem confusing at times and this tutorial does not cover everything. When questions arise -- Just Ask! Michigan State University has created an online tool for testing your SuDoc knowledge. Please go to their site at this url and review the SuDoc rules, take the short quiz, and complete the shelving exercises. Thank you.

External links

This page was last edited on 15 February 2017, at 20:05.
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